Accessibility
Email enquiries
The Absence from Class form is used when a student is representing the Universiyty at a fixture of intervarsity which may mean that they will not be able to attend some classes. This form must be returned to the Sports Union Office 5 days before the event and countersigned by the Sports Union President and Administrator
The budget form is used to submit an estimate of the coming years expenses. All clubs must send these forms back to the Sports Union President sports.president@uusu.org no later than week 12 in semester 2. The Sports Union Finance Committee will evaluate the requests and clubs will be allocated their budget when they return the following year.
Usually for High Risk Clubs, The Checklist for Trips is an information sheet detailing all the paperwork that must be submitted by a club to the Sports Union Office before undergoing an activity
This form is completed by the club on an anual basis and kept on file in the Sports Union Office
All club coaches must be registered with the sports union the forms must be signed by the coach and a club representative and submitted along with coaching qualifications to the Sports Union Office
Anyone under the age of 18 can not participate in any university club without thier parent or guardian completing and returning the Concent Form
If a club finds that it does not have sufficient funds within its budget allocation to function, this form is completed and submitted to the Sports Union President for consideration at the Sports Union Finance Committee, this Committee meets on a monthly basis.
(click here to download 402 KB) 
At the end of each academic year each club must submit an end of year report to the Sports Union Office
(click here to download 79 KB)
Kit and equipment inventories need to be submitted on an anual basis to the Sports Union Office
Each club has a fund-raising account where they lodge all their income, sponsorship monies etc, the Fund-raising Form is used to claim monies back which are not covered within the budge allocation
In line with Health and Safety regulations each club must submit a Generic Risk Assessment Form at the beginning of each academic year, this is kept on file in the Sports Union Office
When a club member uses their own car for the purpose of a fixture etc, they can claim back 24p/mile, the Sports Union Office must be informed of any journeys being undertaken before hand, the below form must be filled in, NB the driver must have Business Class Insurance and provide a fixture list
When Kit/Equipment is being moved by a club member in their own car they can claim back 24p/mile, NB the driver must have Business Class Insurance
Sometimes it is not possible to have a club cheque ready to pay a referee, therefor they will need to sign that they have receive a cheque or cash the below form can be used to reclaim monies spent on referees
If a club need to pay affiliation fees, entry fees, accommodation or travel costs they use a cheque requisition form and submit along with relevent invoices etc
Where an official order is required for the hire of a coach, car, kit/equipment an order requisition form is submitted along with quotes and other relevent paperwork
If a club is travelling or hosting a specific event, a Risk Assessment must be produced see form below
This form needs to be completed prior to any club activity which is taking place off campus
For any further information relating to budgets etc, please contact the Sports Union Office
